Council Meeting

Council Meeting Agenda

Discussed new motions on Reestablishing Council Direction on the Official Plan and Support for National Marine Conservation Area for Lake Ontario. Reports recommended on 315 Queen Mary Road Municipal Capital Facility Agreement (including leases with Kingston Community Health Centres and Home Base Housing with tax exemptions) and Lemoine Point Farm closing costs (capital budget amendment of up to $290,000). Considered appointments to Mayor's Arts Awards Nominations Subcommittee and Poet Laureate Nominations Subcommittee. Delegations included Francophone Working Group mid-term progress update, Official Plan direction reestablishment discussion, and National Marine Conservation Area support presentation.

City of Kingston Council Meeting Addendum

Report 26-115

This report requests Council approval for the mandate of the Election Compliance Audit Committee (the Committee) for the 2026–2030 term of Council. As required by the Municipal Elections Act, 1996, municipalities must establish a compliance audit committee before October 1 in the year of a municipal election. The report provides details regarding the duties, membership, and recruitment process for the Committee. Council is asked to approve an amendment to City of Kingston By-Law Number 2023-204 to authorize the Committee's establishment.

By-Law to Amend City of Kingston By-Law Number 2023-204

Report Number 26-115 presents a by-law amendment to City of Kingston By-Law Number 2023-204 that revises Schedule 15 to establish the Election Compliance Audit Committee for the 2026-2030 term. The amendment specifies that the three-member committee must oversee municipal election campaign finance compliance by reviewing audit applications, considering clerk reports on contribution violations, and deciding whether to pursue legal proceedings against candidates or contributors who appear to have contravened the Municipal Elections Act, 1996. Committee members will receive $240 per meeting and must meet strict eligibility requirements, including being independent of city government, candidates, and registered third parties.

Report 26-140

This report seeks Council approval to enter into Municipal Capital Facility Agreements (MCFAs) with Kingston Community Health Centres (KCHC) and Home Base Housing (HBH) for the operation of 315 Queen Mary Road, a city-owned property purchased in 2024. The building is being renovated to house a medical clinic operated by KCHC and a transitional supportive housing program operated by HBH. The MCFAs are necessary to ensure long-term financial viability of both facilities. The report recommends Council declare the facilities as municipal capital facilities for public use, approve separate leases with both organizations that include municipal capital facility provisions, and pass by-laws exempting the occupied premises from municipal and education taxation upon lease execution.

Report 26-156

This report updates Council on the Agreement of Purchase and Sale for the Winnett Fraser Farm at 2000 Front Road (Lemoine Point Farm) and requests approval for closing costs. The City's 30-day due diligence period expired on April 20, 2026, and the City waived its condition, with closing scheduled for late May 2026. The report outlines estimated closing costs of up to $325,000, with a requested budget amendment of $290,000 to be funded through debt financing, with debt payments from the Municipal Capital Reserve Fund. The remaining $35,000 will be covered by the existing Business, Real Estate & Environment budget. Following closing, staff will conduct further review to identify immediate capital requirements and ongoing operating costs for property maintenance and security. The acquisition aligns with the Council Strategic Plan goal to maintain the City's natural heritage and environmental assets.

Report 26-139

This report transmits to Council the mid-term progress report of the Francophone Working Group, which aligns with Council's Strategic Plan Theme 4 (Foster a Caring and Inclusive Community) and Goal 4.5 (Promote and support diversity). The report is presented in both French and English, with the full working group report attached as exhibits. This is an information-only report requiring no action from Council.

Exhibits for Report 26-139

This mid-term report (Exhibit A to Report Number 26-139) documents the work of Kingston's Francophone Working Group, established in December 2024 to strengthen recognition and inclusion of the French-speaking community within the municipality. The group, composed of representatives from education, social services, cultural organizations, and Queen's University, has held six meetings with municipal departments and developed key recommendations including providing French versions of city event calendars, recognizing francophones as a priority group in equity initiatives, and implementing emergency message translation services. The report details accomplishments such as enabling French-language applications for city committees, providing municipally-funded French training for francophone daycares, and expanding bilingual cultural programming, while identifying ongoing priorities such as publishing emergency messages in French and creating accessible lists of city services offered in French.

Report 26-132

This information report to Council fulfills the requirements of City of Kingston By-Law Number 2022-154 by providing a monthly summary of all procurement contracts valued over $100,000 that were awarded through delegated authority during March 2026. The report details contracts meeting established criteria for both standard and non-standard procurements, presented for Council information purposes only.

Exhibits for Report 26-132

Report Number 26-132 summarizes seven municipal procurement awards exceeding $100,000 for March 2026, including major contracts for a call bell system replacement at Rideaucrest Home ($399,831.88 to Aatel Communications Inc.), EV chargers installation at 701 Division Street ($197,000.00 to Wylie Electric), the Williamsville Renewal Project construction ($21,147,075.00 to Len Corcoran Excavating Ltd.), hazardous waste facility operations ($381,443.76 to GFL Environmental Services Inc.), pavement markings ($1,140,145.00 to McGuiness Pavement Markings), St. Lawrence Business Park construction ($226,092.04 to Environmentall Contracting Services Inc.), and Norman Rogers Drive roadway rehabilitation ($2,869,999.99 to G. Williams Paving Ltd

Proclamation Requests

A collection of proclamation request forms submitted to the City of Kingston municipal government for official recognition of community events and observances. The document contains two proclamation requests: one from the Seniors Association Kingston Region for their 50th Anniversary celebration on June 19, 2026, and another from the Kingston Indigenous Community for National Indigenous People's Month during June 2026. Each form includes contact information, organization details, proclamation specifics, and details about associated events where the proclamations will be presented.

Correspondence Received

A comprehensive log of incoming municipal correspondence, resolutions, notices, and public meeting announcements received by the City of Kingston during April and May 2026. The document includes inter-municipal resolutions, citizen feedback on the Official Plan draft, public meeting notices for minor variances and permissions, library board meeting minutes, and various administrative notices. Key topics include the Kingston Official Plan revision process, school bus safety initiatives, provincial fiscal framework discussions, and public input from residents requesting delays or modifications to the planning process.

A By-Law to Repeal By-Law No. 2024-164 “A By-Law to Deem Part of a Subdivision not to be a Registered Plan of Subdivision

This by-law repeals by-law number 2024-164, which had deemed certain blocks (E, EE, G, GG and GGG) on registered plan 1592 in Kingston not to be a registered plan of subdivision under the Planning Act. The repeal requires the municipal clerk to register a certified copy of this by-law at the appropriate Land Registry Office against the title of the affected property blocks, with the by-law coming into force upon such registration.

Minutes of Council Meeting held May 19, 2026

Discussed new motions regarding Reestablishing Council Direction on the Official Plan and Support for National Marine Conservation Area for Lake Ontario. Reports on Francophone Working Group Mid-Term Report. Considered Municipal Capital Facility Agreement for 315 Queen Mary Road with Kingston Community Health Centres. Additional items included approval of Election Compliance Audit Committee 2026-2030 and recognition of Town Crier Chris Whyman's competitive achievements.